The Crucible inspires creative exploration and expression through welcoming, hands-on arts
education and experiences for people of diverse ages and backgrounds. As an innovative nonprofit hub built around the industrial arts, The Crucible is a catalyst for individual growth and vibrant community connections. A leader in the Bay Area arts community, The Crucible is recognized for exceptional learning experiences, rich and varied arts programs, skilled and committed faculty, and amazing educational facilities. Want to work in a quirky, joyful place focused on the arts? Reach out to us to learn more!
The Crucible has more than 20 different classroom areas or studios. During regular operations, we serve over 10,000 students a year in hundreds of youth and adult classes, ranging from neon to blacksmithing with a wonderful faculty of over 150 artists and craftspeople.
The Faculty Coordinator works with the Senior Programs Manager, Director of Programs, department heads, faculty, and the programs and studio teams to manage and coordinate faculty assignments for classes, workshops, and community-focused programs. Responsibilities include sending out information on pending classes to faculty, helping manage faculty recruitment, scheduling faculty, and related faculty communication and support. This role will also manage department and resource allocation for classes and notifying faculty and studio of changes to classroom locations (example: holding a youth ceramics class outside in June vs indoors).
In this role, the Faculty Coordinator will ensure each classroom is reserved appropriately and that faculty members are assigned and confirmed for each class session. They will work closely with our Salesforce Admin and our marketing and ecommerce team to make sure that planned classes are entered accurately into our store and our CRM, with accurate class information, including sizes, pricing, times, and dates. This role also works with Finance to support payroll reporting and reconciliation. Individual tasks include participating in planning meetings, building class data post planning, maintaining lists of active faculty, booking faculty, communicating with teachers around scheduled classes, class sizes, and cancellations, and working with department heads and staff to support faculty recruitment.
This is a great role for someone who is highly communicative and adaptable to many different personalities, enjoys working with people, and also enjoys the precision of managing and entering data accurately.
Schedule and coordinate studios for classes, workshops, and events for educational programs, along with facility rentals, team builds, and community programming with input from the Programs Team and others.
Schedule faculty for classes and workshops, with awareness of all other organizational calendars and programming, with input from the Senior Programs Manager and others
Working alongside Programs Team and Department Heads, help orchestrate class planning meetings throughout the year. Includes preparation for meetings, notes, and documentation of needs, and providing a workable data set of class information using tools like Google Sheets, Excel, and Monday.
Monitor schedules of faculty and staff to prevent or minimize overtime or potential overtime situations, and work with other staff to resolve scheduling conflicts
Confirm faculty schedules and communicate any changes to instructors.
Monitor and update calendars to include classes, events, workshops, team building programs, and special events
Maintain systems for scheduling
Find, research, share out trainings for educators
Keep track of all staffing and studio requirements for all Crucible programs.
Provide class information in a timely manner to meet all print and online deadlines from the Marketing/ecommerce team.
Accurately confirm class sizes and scholarship availability.
Schedule faculty per Program hiring procedures.
Input instructor’s schedules, pay rate, and any other related information into Salesforce, as needed.
Make timely updates to the status of classes to properly notify current and potential students of at-risk, pushed, or canceled classes.
Minimum of three years of scheduling or event booking experience—preferably with an established arts education nonprofit organization or equivalent setting
Personal maker, creative or artistic practice a huge plus
Experience with Salesforce and Excel; or related database experience
Ability to prioritize, and manage multiple projects and deadlines (competing)
Ability to work with a high degree of accuracy, to prioritize and work on several projects concurrently.
Ability to work independently and collaboratively, take initiative, and be proactive around problem-solving.
Ability to give and receive constructive feedback
Familiar with Oakland and engaged in the Oakland community in some way
Approaches work with an equity and inclusion lens
Willing to work irregular hours including occasional overtime, evenings, and weekends when required.
Ability to lift 20 pounds, current valid CA driver’s license, and ability to drive a car if needed
This is a part-time, non-exempt (hourly) position based in Oakland, California. We offer competitive pay and benefits, paid time off, and more. Our work environment is casual, upbeat, professional, and fun.
The Crucible is an equal opportunity employer and encourages applications from all persons, especially those who bring the benefits of diversity to the organization. Women, people of color, people who identify as LGBTQIA, and persons with disabilities are encouraged to apply.
How to Apply
Please email cover letter, resume, and three reference contacts (PDF format) to