JOB TITLE: Program Coordinator
REPORTS TO: Director of Programs Part-time, Hourly, 25 hours per week
Summary: This position is responsible for the administrative and coordination tasks supporting all Youth in Arts Educational Partnerships and Programs
Benefits: Vacation & Sick Time, Flexible work environment
About Youth in Arts
For more than 50 years, Youth in Arts has existed to achieve a seemingly simple thing: to bring quality arts education to students of ALL backgrounds and abilities. But our work is about so much more. It is about whole person development, identity, voice, discovery, imagination, and the freedom derived from access to creativity and art-making. Youth in Arts (YIA) is an education nonprofit founded in 1970 by local arts advocates dismayed by diminishing arts resources available for California students. YIA builds visual and performing arts skills through innovative and in-depth programs that foster confidence, compassion and resilience in students. We develop capacity among educators and teaching artists through intentional support efforts, advocate for equitable access to arts education and offer opportunities for young people to share their creative voices in their communities. Through direct education in school partnerships as well as through local and national advocacy, our programs change the lives of thousands in- and around San Francisco’s North Bay. YIA insists that access to a creative life is a right for all students.
Reporting to the Director of Programs, the Program Coordinator completes duties to ensure consistency of program quality both in delivery of arts instruction in the schools and administrative organization.
Supporting School Site Services:
Communicate with Youth in Arts teaching artists regarding schedules, supplies and classroom space issues
Order, prepare and distribute supplies to teachers as needed
Communicate with schools regarding classroom conditions and other logistics
Send emails to teachers regarding Youth in Arts announcements, trainings, community events
Help coordinate details of school based family events and student performances
Assist with preparation and facilitation of Youth In Arts community events.
Assist Director of Programs with observation of classroom activities
Update school site teaching schedules and contact information
Assist Program Director with organization of program files
Print schedules, contact sheets and informational documents for instructors, schools and parents
Enter program expenses into budget tracking documents
Organize materials and supplies at the office
Keep an up-to-date inventory of supplies and equipment
Log and track contacts and information in the organizational database
Basic invoicing and contract tracking
QUALIFICATIONS Key Qualities and Expectations of Director of Programs:
Must have high school diploma, preferable if studying on college level or beyond
Experience in school based or after school programs
Must be bilingual English and Spanish
Current, valid CA driver’s license and ability to drive a car and have reliable transportation
Ability to work in Google docs, spreadsheets, word documents, navigate digital platforms for communication and development of documents
Ability to travel to school sites in service areas, lift up to 50 pounds, and sit or stand for extended periods.
Preferably have some experience in performing arts or visual arts such as college level or community studio study
Preferable a resident of Marin county
Preferable to have knowledge of Spanish-speaking immigrant communities in the Bay Area
Experience with youth a plus
Knowledge of database or CRM platforms, especially HubSpot, is a plus
Knowledge of best practices in education for individuals with disabilities a plus
This is a part-time, non-exempt position based in San Rafael, California. Youth in Arts is an equal opportunity employer and encourages applications from all persons, especially those who bring the benefits of diversity to the organization. People of color, people who identify as LGBTQIA2S+, women, and persons with disabilities are encouraged to apply.
The hourly rate for this position is starting at $30.00 - $35.00, depending on experience.
How To Apply
Please email cover letter, resume, and three reference contacts (PDF format) to email@example.com
Subject line: Program Coordinator
No faxes or calls, please.