Job Location: The Geary Complex - San Francisco, CA Position Type: Full Time Salary Range: $20.00 - $22.00 Hourly
ABOUT A.C.T. American Conservatory Theater is an essential gathering place that brings artists and communities together to inspire and provoke. Under the leadership of Artistic Director Pam MacKinnon and Executive Director Jennifer Bielstein, A.C.T.’s mission is to engage the spirit of the San Francisco Bay Area, activate stories that resonate, promote a diversity of voices and points of view, and empower theater makers and audiences to celebrate liveness. A.C.T. values inclusion, transformational learning, participation, and rigorous fun. A.C.T. is a Tony Award–winning nonprofit theater serving almost 200,000 people in the San Francisco Bay Area annually through theater, training, and education and community programs.
Position Purpose: A.C.T. seeks an Assistant Company Manager to be a key contributor to the General Management team and crucial link between mainstage show company members and the greater organization of A.C.T. The Assistant Company Manager reports to the Company Manager, and collaborates on projects with the Artistic, Production, and Audience Services departments, with a main focus on working alongside the Company Manager to ensure A.C.T. is a place where collaborating artists can do their best work. The ideal candidate will lean on their empathy, patience, and sense of humor as they navigate the needs of each individual production and determine the best way to offer support. They will boast demonstrated successes in working both independently and as part of a team, and will have highly advanced organizational skills.
Responsibilities: (please note, this list is not exhaustive, but rather a representation of job duties) Administrative Duties:
Assist in administrative tasks as assigned by Company Manager, such as scheduling and attending meetings, note taking, copy-editing, and expense and union payments tracking
Assist in coordinating travel and housing for all visiting Actors, Directors, Designers, and Consultants
Manage visiting artist outgoing mail and deliveries
Assist in facilitating payments to artists and vendors according to internal procedures
Compile and curate artist information for contacts sheets, face pages, and programs
Logistical and Artist Service Duties:
Assist Company Manager with introducing guest artists to the people and places of A.C.T. and San Francisco, funneling questions about payroll, parking, comp tickets, or other show company member benefits and policies
Execute hospitality and special company events including, but not limited to, Meet & Greets, Opening Night receptions, Closing toasts, and Company Meetings
Keep in tune with the vibe and pulse of mainstage show company members, and attend to the requests, needs and questions of visiting artists
Assist in processing reimbursements for Actors & Stage Managers
Artist errand duties as needed, including but not limited to trips to the airport, grocery store, post office, shopping for and transporting supplies between A.C.T. Facilities/Venues
Significant evening and weekend work hours required
In a rotating schedule with the Company Manager serve as an emergency contact and first responder to urgent matters from show company members.
Qualifications & Qualities
Demonstrated commitment to valuing diversity and contributing to an inclusive working and learning environment.
Alignment with A.C.T.’s Mission, Values and commitment to Equity, Diversity, and Inclusion.
Comfortable engaging frequently with new people, and fostering relationships with people from a variety of backgrounds
Demonstrated commitment to valuing Equity, Diversity, Inclusion and Access and contributing to an inclusive working and learning environment.
Available and willing to prioritize significant evening, weekend, and long work hours
Self-driven proactive communicator—this role is often the first face representing A.C.T. to many collaborating artists, and interacts with nearly every department across A.C.T. The best candidates will be good at written and verbal communication, being concise and thorough, as well as prompt in responding. Additionally, this role may have access to confidential information regarding their colleagues, and will use their discretion while communicating sensitive information while maintaining confidentiality.
Highly reliable—arrives punctually at call-time and follows through on tasks
Valid Drivers License and clean DMV record
Ability to safely lift up and move to 40 lbs consistently
Knowledge, Skills and Abilities:
Demonstrated skill in understanding of cultural differences.
Ability to cultivate and develop inclusive and equitable working relationships with A.C.T. colleagues and stakeholders.
Prior experience with hospitality, catering events, or other artist-relations responsibilities
Proven ability to take instructions, listen carefully, and remain calm under pressure
Flexibly Responsive—can meet surprises and challenges with creative problem-solving strategies, effective communication, speed, and precision
Extremely Organized—can organize and prioritize when asked to do things by different people at the same time
Email & Digital Document-sharing Software: Microsoft Office 365, Asana, Bill.com, Paycom resourceful internet research
Background in, experience with, or passion for theater and the performing arts
Familiarity or some experience with LORT Collective Bargaining Agreements or theatrical unions a plus: AEA, SDC, USA, IATSE
Benefits: American Conservatory Theater offers a generous employee benefit and wellness package. Eligibility for different programs is determined by the role and employment statuses but may include:
Medical, Dental, and Vision coverage, and Flexible Spending Account
Long Term Disability, Life/AD&D, and Supplemental Life Insurance
Retirement Savings Plan 403(b), Commuter and Parking Benefits
Employee Assistance Program (EAP), Financial Counseling and additional discounts and training opportunities
Holidays (12 per year), paid time off (PTO), and access to discounts for theatrical training and free tickets to our performances.
COVID-19 Safety & Vaccination Policy: A.C.T. takes compliance with health and safety requirements very seriously and will follow all government and union safety guidelines. A.C.T. is a fully vaccinated organization. Prior to physically accessing A.C.T.’s physical location, you will be asked to provide proof of vaccination and/or up-to-date booster(s) (aligned with the CDC’s definition of being “fully vaccinated” and/or “up-to-date”), or proof of eligible medical or religious exemption. For any exemptions, A.C.T. will engage in an interactive good-faith process to determine if a reasonable accommodation can be provided so long as it does not create an undue hardship for A.C.T. and/or does not pose a direct threat to the health or safety of others in the workplace and/or to the employee. This policy is subject to change. Diversity makes us stronger. If you’d like to learn more about A.C.T. EDI values, Mission, Vision and culture go to Mission, Values, and EDI | American Conservatory Theater (act-sf.org) ACT is committed to diversity in its programming and creating an inclusive work culture and environment. All qualified applicants will receive consideration for employment without regard to race, color, ethnicity, religion, sex, age, national origin, protected veteran status, disability status, sexual orientation, gender identity or expression, marital status, genetic information, or any other characteristic protected by law.