LIVING JAZZ Job Title: Office Manager Time Commitment: Full-time Exempt, 40 hours per week WHO WE ARE Living Jazz transforms lives through the music, spirit, and culture of jazz in the Bay Area community by educating students and artists of all ages and abilities. Living Jazz is an interconnected web of people who value jazz as an art form, as our cultural heritage, and as a vehicle for personal and community change. Our students are at the center of this network, supported in their growth and exploration by our extraordinary teaching artists and dedicated staff. We build our programs guided by the needs of our community, and suffused with the values and history of jazz. We are funded by individual donors and foundations who care deeply about our mission, and believe in our work of transforming lives through music. WHO WE’RE LOOKING FOR General Summary The Office Manager will work in close partnership with Living Jazz’s Executive and Artistic Directors to execute the mission and strategic goals of the organization. They will support operations for the organization with an emphasis on Living Jazz’s Children’s Project, Jam Camp West, Jazz Camp West, Jazz Search West, Living Jazz’s Gala, and annual tribute to Dr. Martin Luther King Jr. They will also serve as support with the marketing department, development, community outreach efforts, and volunteer cultivation & coordination. Additionally, the Office Manager will be assisting with administrative support tasks and have stellar organizational, time management, and communication skills. DUTIES AND RESPONSIBILITIES: Program Management Maintain administrative documents and file structure- digital and print Interface with venues, vendors, key personnel, and participants for each program. (i.e. venue managers, parents, technical crew, schools, school districts, etc.) Recruiting, training, and managing additional staff and volunteers as needed. Manage, maintain, archive, and organize program print collateral. Procurement of vendors & supplies. Hiring and organizing crew as needed, procurement of supplies, set up and clean up depending on size of project ie: MLK tribute versus board meetings and retreats. Supporting the Living Jazz Children’s Project with site visits, attaining translated materials, scheduling, meetings with key partners, identifying ways to improve. Office & Facility Management Support Camp Director as needed with Jazz Camp and Jam Camp registrations. Making sure the office is organized, ordering office supplies, making sure internet and web hosting is working, and maintaining utilities. IT System Setup and Maintenance. Warehouse management and maintenance of supplies. Manage mail, email, and voicemail. General data entry. Living Jazz owns a tremendous inventory of supplies and equipment used for programs stored in an Oakland based warehouse in Oakland as well as a Berkeley storage facility. Office manager is responsible to maintain, organize, and replenish all warehoused supplies before and after programs. This includes keeping up to date inventories annually, and organizing supplies before program transports. DESIRED CANDIDATE QUALIFICATIONS AND QUALITIES: 2+ years supervisory experience 2+ years experience in administrative and office management Strong understanding of how social identity, economic, and cultural factors intersect dynamically with/in Living Jazz programs, schools, students, colleagues, families, self and society at-large. Attention to detail and problem-solving skills. Proficiency in Word, Excel, etc. as well as Google Suite on both PC and Mac. Proficiency in CRM Software such as Salesforce is a plus. Experience in nonprofit management is a plus Skilled communicator, learner, listener, and collaborator - open, approachable, personable – who creates a positive working environment within the organization and community. Embraces technology and is experienced in leveraging current communication tools and management platforms designed for organization & efficiency. Ability to work some weekends and evening hours as necessary. Must live in the San Francisco Bay Area and be able to work at our Oakland office. SALARY: This is an Exempt full-time position with an annual salary of $55,000 - 65,000 (commensurate with experience) and an expected average of 40 hours per week. BENEFITS: This position includes various benefits including paid time off, health insurance considerations, and 401k. TO APPLY: Please submit resume and cover letter to [email protected] by Thursday, December 22, 2022. Selected candidate would ideally start during January 2023. Please refer to our RDEI Statement CLICK HERE About the Organization Living Jazz is a beloved Bay Area Institution. Since 1985, Living Jazz has designed and produced a multitude of programs that have literally helped shape the Bay Area's music scene and beyond. These include Jazz Camp West, Jazz Camp Weekend, RhythmVoice, Oakland Interfaith Gospel Choir, Oakland Jazz Choir, Jam Camp West, Living Jazz Children’s Project, Jazz Search West, “In the Name of Love” - the Annual MLK Musical Tribute, Jazz at the Mansion, Pickup Sessions, Call & Response, and the Resilience Project. The programs of Living Jazz are known not only for their artistic quality, but also for their commitment to build community based on diversity, inclusion and accessibility; the distinctive way in which they encourage and support artists of all skill levels; and the artistic and personal growth they foster in participants of all ages.

Videography Scope of Work 2022-2023 Living Jazz Children’s Project Overview This document is intended to serve as an anticipated Statement of Work for Living Jazz and their Living Jazz Children’s Project for the 2022-2023 school year. Living Jazz Children’s Project provides rhythm, choral, and dance education to 11 East Bay public schools, free of charge. Our programs facilitate a variety of important outcomes in the development of our youth. Among them are: Exploration of the performing arts disciplines as a way to build confidence and increase learning capabilities in the classroom. Deepening of understanding of historically marginalized cultural histories and important social justice themes, through music and dance. Acquisition of a basic music and dance foundation for further creative exploration and mastery. First-hand experience of the arts ability to facilitate deeper connection to each other and to the greater community via call-and-response, group learning, and performance. The final deliverable will depict Living Jazz teaching services; final assemblies; and student, administrator, faculty, and LJ teaching artist testimonials. Purpose The footage will be compiled into one edited video to be used for Living Jazz promotional purposes on our website and social media platforms as well as internal usage for our granting and development partners. The purpose of the video shoot is to capture the student experience and transformation while participating in our programming. The completed video should be no longer than 2 minutes. The intent of the video footage is: Provide a window into the Living Jazz classroom by demonstrating student participation and progress in rhythm/choral/dance practices. To inform potential funders about how our programs function in relationship to Oakland Unified School District and West Contra Costa County Unified School District educational needs. To demonstrate specific outcomes of Living Jazz programming through student performers, testimonials and interviews of our partners and students. Key Elements for Inclusion in the Video Students experiencing the joy of learning music and danceStudents interacting with Teaching ArtistsStudents learning materials and asking questionsStudents practicing learning materialStudents performing at final assembliesStudent testimonials on how Living Jazz Children’s Project has affected themTeaching Artist testimonialsSchool faculty testimonialsSchool administrator testimonialsRecording of audio of students performing, agreed upon by Living Jazz, for use as backtrackB-roll submitted to Living Jazz for promotional purposes. Schedule, Location, and Timeline Since Living Jazz Children’s Project currently serves 10 public schools, scheduled shoots will be defined for 5-7 of our school partners based on Living Jazz’s evaluation of school preparedness videographer’s availability. Our programs run on a 16 week term, each culminating in a final assembly. Sample schedule is as follows. PLEASE NOTE THAT THIS IS A SAMPLE SCHEDULE AND DOES NOT REFLECT SHOOT DAYS. We will be crafting the schedule in tandem with videographer once hired. October Week 5: Monday– Cleveland Elementary (1hr), La Escuelita Elementary (1hr) Wednesday– Montalvin (1hr), Nystrom (1hr) Friday– Montclair (1hr) Burckhalter (1hr) Week 6: Tuesday – Highland (1hr), Washington (1hr) Week 14: Tuesday: Montalvin (1hr), Nystrom (1hr) Thursday: Glenview (1hr), Montclair (1hr) Week 15: Monday– Cleveland Elementary (1hr), La Escuelita Elementary (1hr) Wednesday– Montalvin (1hr), Nystrom (1hr) Friday– Montclair (1hr) Burckhalter (1hr) Week 16: Assemblies (7 hrs) Each of our 11 schools will culminate the term with a final assembly. Videographer will be responsible for capturing seven of them. Each week, Living Jazz will request that you upload b-roll to a specified folder for team use throughout the term. Deliverables: Final products are expected as follows: One (1), edited 3-5 minute video that meets the above requirements outlined in the “Purpose” section of this document, uploaded onto an external drive and sent to Living Jazz staff. Seven (7) individual files of the respective school assemblies edited for quality, uploaded onto an external drive and sent to Living Jazz staff. All edited and unedited B-roll uploaded to the external drive and sent to Living Jazz staff. Project Budget Total Budget: $3,000 Please send a resume and sample of work to [email protected] to be considered. LIVING JAZZ IS AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER COMMITTED TO DIVERSITY OF STAFF. We encourage artists of all backgrounds to join our team. People of color, people who identify as LGBTQIA, and persons with disabilities are encouraged to apply. About Living Jazz: The mission of Living Jazz is to Transform Lives through Music. Living Jazz is dedicated to designing education and performance programs that empower children and adults, inspire creative growth and unite diverse communities. Our unique brand of programs focuses on friendship and human interaction, inspiring people through a shared love of jazz and related musical genres. Founded in 1984, LJ currently operates five programs that reflect its commitment to serve people of all ages, economic and cultural backgrounds. These include Jazz Camp West, a nationally acclaimed jazz immersion program for teens and adults; Jam Camp West, a music, dance and vocal program for 9-16 year olds; The Living Jazz Children’s Project, a free in-school music education and performance program; Jazz Search West, a series of adjudicated competitions providing professional development opportunities to emerging local artists; and “In the Name of Love” the East Bay’s only non-denominational musical tribute honoring Dr. King, Jr. and celebrating the talents of local artists in a themed program highlighting social justice. Please refer to our RDEI Statement: CLICK HERE Please Note: Only those candidates selected for an interview will be contacted. Living Jazz is an equal opportunity employer. We celebrate diversity and are dedicated to the goal of building a culturally diverse and pluralistic staff committed to a multicultural environment. All candidates for employment are considered without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, physical or mental disability, veteran status, or any other basis protected by applicable federal, state or local law.