OVERVIEW The Education Administrative Coordinator supports the Education Department with multiple tasks directly affecting day to day operations. Must be able to multitask, be thoroughly organized, detail-oriented and deadline driven. Excellent computer skills needed; must be able to work independently and with limited input. ESSENTIAL DUTIES AND RESPONSIBILITIES Manage and track department invoices and check requests Take meeting notes, following up on action items and calendaring as needed Departmental surveys and Document management Update Education contact lists regularly using Tessitura and Google Docs Manage Internal Education Calendar Assist with administrative duties as needed Assist at Education events as needed (both on and off-site) Research and help maintain mailing lists Proof read marketing and website materials Assistance with Jazz in the Middle and Jazz in Session scheduling and execution Scanning and copying of music for ensembles and clinics CD and supply inventory and sales tracking Tessitura: class lists, tuition reports, mailing lists, conference attendance as required Artifax: enter all events using templates (compile statistical data) Oversee and submit web listings for our events Assist Ensemble Coordinator with all HSAS travel Assist Ensemble Coordinator with HSAS CD as needed Contract tracking Oversee guest lists w/ help from box office Handles class registration (communication with students, data collection) Represent EDU at weekly interdepartmental meetings (operations, artistic, production, miscellaneous offsite partners) Coordinate EDU offsite meetings, PDs, workshops Project management support for Discover Jazz, Family Matinees and EDU workshops (contracts, payments, pre and post communication, survey analysis and logistics with FOH, production, marketing and Box Office) Coordinate and submit marketing jobs for EDU Manage EDU reception Coordinate OSCs (booking, marketing, communication and day of logistics) Submit statistical data to Devo and Finance Coordinate and secure annual EDU bookings Cross-departmental support for On Sales, Gala Future: annual EDU report, update EDU financial procedures, manage HS intern DESIRED QUALIFICATIONS Excellent written and verbal communications skills Excellent organizational and time management skills Positive and helpful outlook Strong knowledge of Google Docs, Microsoft Word & Excel or similar programs Experience using Tessitura (or commensurate knowledge of a similar database) Ability to read music a plus but not necessary Detail oriented, excellent proofreading skills Ability to write a professional and clear email to a variety of clients Non-profit and/or Performing Arts background Minimum of 2 years of customer service experience Basic music and music industry literacy a plus Multilingual or bi-lingual (Spanish-English) a plus EDUCATION College degree preferred. ABOUT SFJAZZ SFJAZZ is one of the world’s most popular and important presenters of jazz. The SFJAZZ Center is a beautiful and perfect stage for jazz artists and the community to celebrate the living American art form of jazz. The $64 million dollar Center launched in 2013 and the 38-year-old non-profit organization now delivers distinguished programming and education services from the heart of the San Francisco arts district. The pre-pandemic budget for the organization was over $19 million; 60% derived from ticket sales. SFJAZZ IS AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER COMMITTED TO DIVERSITY OF STAFF. We particularly welcome those who bring the gifts of diversity to our organization. People of color, people who identify as LGBTQIA, and persons with disabilities are encouraged to apply. TO APPLY Please send your resume, cover letter, and salary requirements to the email address: jobs@sfjazz.org. Mention “Education Administrative Coordinator” in the subject line. Resumes will be accepted until the position is filled. No phone calls, please. Job Title: Education Administrative Coordinator (Full-time) Department: Education Reports to: Director of Education FLSA: Non-Exempt Prepared: August 2021